BY LAWS OF CBBF

BY- LAWS of theCanadian Bodybuilding Federation (CBBF)

By- law 1 – Federation Seal

1. Seal
The seal, an impression whereof is stamped in the margin hereof, shall be the seal of
the Federation.

By-law 2 – Name

2. Name
This organization shall be known under the name Canadian Bodybuilding Federation
(CBBF) – Fédération Canadienne de Culturisme (FCC).

By-law 3 – Definitions

3. Definitions
In these by-laws, the terms listed below shall be defined as follows:
“Affiliate” shall mean an affiliated provincial organization, which is empowered
by the Federation to govern the sport of bodybuilding, fitness and figure at the
provincial level in each province. Only one affiliated organization will be
approved in each province.

“Executive Committee” shall mean the Executive Committee of the Federation,
namely the Chairman and Vice Chairpersons or equivalents of the Federation.
“Federation” shall mean the Canadian Bodybuilding Federation (CBBF) –
Fédération Canadienne de Culturisme (FCC).

“General Assembly” shall mean the general assembly of the Federation, namely
the Affiliates, as represented by the one elected representative of each Affiliate,
or their duly appointed proxies, together with the Executive Committee.

“Member” shall mean an Affiliate, Honourary Member or Individual Member in
good standing of the Federation who is in conformity with the Constitution, Bylaws,
and Rules of the Federation.

By-law 4 – Objects

4. Objects

The objects of the Federation shall be as set down in the Letters of Patent of the
Federation from time to time, including:

(a) to develop, organize, and control the sport of bikini, bodybuilding, fitness,
body fitness/figure and physique in Canada;
(b) to promote an interest in, and a dedication to, better health and fitness
through physical culture, proper nutrition and weight training;
(c) to develop and strengthen friendship and cooperation among members of
the Federation;
(d) to supervise the activities of the members of the Federation;
(e) to legislate rules and regulations for the sport of bikini, bodybuilding,
fitness, body fitness/figure and physique in Canada;
(f) to sanction and bikini, bodybuilding, fitness, body fitness/figure and
physique events in Canada;
(g) to conduct training programs for athletes, coaches and officials;
(h) to distribute information pertaining to the sport of bikini, bodybuilding,
fitness, body fitness/figure and physique;
(i) to act as the official national representative of the members of the
Federation; and
(j) to honor outstanding contributions to the sport of bikini, bodybuilding,
figure, fitness and physique in Canada.

By-law 5 – Head Office

5. Head office

The Head office of the Federation shall be situated in city or town of residence of the
CBBF Chairperson.

By-law 6 – Membership

6.1 General
Membership in the Federation shall be non-transferable and limited to provincial
organizations capable of furthering the objects of the Federation and whose application
for admission as a member has been approved at the discretion of the Executive
Committee.

6.2 Application for membership
Provincial organizations wishing to apply to become Affiliate members of the
Federation shall do by written submission of the following documents:
(a) a request for affiliation signed by the President and Secretary of the provincial
organization;
(b) a signed statement of agreement to abide by the Constitution, By-laws and
Rules of the Federation;
(c) a copy of the provincial organization’s proposed Constitution, By-laws and
Rules or other organizational documents;
(d) a copy of any grant, license or other form of provincial or federal approval of
the provincial organization, or any registration documents filed with the
province or federal authority therefore;
(e) a copy of the provincial organization’s existing organizational structure or a
list of elected positions of the Executive Committee and the names of those
proposed to fill said positions;
(f) a payment in an amount equal to the yearly membership fee. If the provincial
organization is approved for affiliation, this amount will be used for the first
year’s membership fee. If the application for affiliation is not approved, one
half of the amount will be returned to the applicant organization and one half
will be retained by the Federation as an administration fee.

6.3 Documentation
On an annual basis, Affiliate members must file written documentation with the CBBF
Chairperson setting out how and when they duly elected their Affiliate Representatives
and who those individuals are. This information must be provided prior to the AGM.
Affiliate members who do not provide this documentation will not be entitled to vote at
the Annual General Meeting or at any Special Meeting convened by the CBBF.

6.4 Conditions of Membership
(a) All members of the Federation agree to be bound by the Constitution, Bylaws,
and Rules of the Federation and the decisions and rulings of the
Executive Committee.
(b) The Affiliates shall be authorized, by the Federation, to carry out its objects at
the provincial level and, as such, shall have the following duties:
(c) to administer the sport of bikini, bodybuilding, fitness, body fitness/figure and
physique within their own jurisdiction according to the By-laws and Rules of
the Federation;
(d) to advise their members of the current Constitution, By-laws, Rules policies
and activities of the Federation; and
(e) to submit and uphold the points of view of their members at meetings of the
General Assembly.
6.5 Affiliate Membership
(a) For greater certainty, an Affiliate is a provincial organization that is a
Canadian entity, and whose objects are in conformity with, and supportive
of, those of the Federation. The Affiliate shall remain an Affiliate at the
discretion of the Chairperson. Only one Affiliate member per province shall
be recognized by the Federation at any one time.
(b) The Executive Committee shall be authorized to revoke or deny the
membership of an Affiliate at any time, but it must follow the provisions of
Articles 10 and 11. There is no requirement for disclosure of cause or any
additional right of appeal except as stated in those provisions.

6.6 Honorary Memberships
The Executive Committee shall be authorized to grant honorary memberships to
deserving individuals.

6.7 Individual Memberships
(a) Individual memberships are granted when an athlete purchases a CBBF
Booklet and is accepted for competition.
(b) Pending further investigation and disciplinary actions, individual members
may be suspended from membership upon the individual being charged with
a criminal or drug offence. Conviction for a criminal or drug offence shall
result in a suspension from membership.

6.8 Membership Year and Fees
The membership period of the Federation shall be from January 1st to December 31st of
each year. Any member who fails to pay their membership fee for the current year
shall not be considered a member in good standing and therefore, shall not have the
right to participate in, or benefit from, any Federation activity.

6.9 Voting and Other Rights
(a) Every Affiliate Provincial Organization, upon becoming a member of the
Federation, shall have the right to participate in, and to benefit from, any
activity of the Federation so long as that member meets the qualifications of
the activity in question. In addition, Affiliate members shall have the voting
and eligibility rights set down below, and Affiliate members shall, where
applicable, ensure that voting and eligibility rights at the provincial or affiliate
level conform with the following:

An Affiliate member has the right to receive notice, to be present, to
be heard and to vote at all meetings of the General Assembly. The
Affiliate Representative, or a duly appointed proxy, shall be
empowered by the Affiliate to vote on its behalf.

ii. Each Affiliate member must duly elect its Affiliate Representative in
order to participate at CBBF meetings.

(b) Honourary and Individual Members are not entitled to vote.

(c) For greater certainty, every Affiliate member of the Federation shall have the
following rights:

i. the right to be present at meetings of the general membership,
including electoral meetings;
ii. the right to submit propositions to the Executive Committee, or General
Assembly;
iii. the right to speak and to be heard at meetings of the general
membership;
iv. the right to be informed, in timely and accurate manner, of the current
activities of the Affiliate and the Federation;
v. the right to receive fair notice and hearing on any matter of a
disciplinary or other nature;
vi. the right to a speedy and just decision on any matter of a disciplinary
or other nature;
vii. The rights to submit, without prejudice, a complaint to the appropriate
authority.

6.10 Withdrawal
Any member of the Federation may withdraw from the Federation by delivering a written
letter of resignation to the Executive Committee.

6.11 Revocation of Membership
The Chairperson may revoke any membership in the Federation in disciplining the
member for conduct that contravenes its Constitution, By-laws, and Rules or prejudices
the Federation or the sport of bikini, bodybuilding, fitness, body fitness/figure and
physique.

6.12 Fees
Every member of the Federation shall pay a yearly membership fee to the Federation in
such amount as may be established, from time to time, by the Executive Committee.
The membership period of the Federation shall be from January 1st to December 31st.
Any change in the yearly membership fee must be communicated to the membership by
September 30 of each year prior to the increase taking effect.

By-law 7 – General Assembly

7.1 Costs
Each Affiliate shall be individually responsible for any and all costs incurred by their own
members in attending meetings of the General Assembly.

7.2 Annual Reports
Each Affiliate shall submit, to the General Assembly, a typewritten annual report and
financial statement, which shall be included as an annex to the record of decision of the
meeting of the General Assembly.

7.3 Privacy
Meetings of the General Assembly are private and therefore, shall normally be attended
by members of the General Assembly, and the chairpersons of the various standing
committees. Any other individual, or individuals, wishing to attend must obtain prior written approval from the Executive Committee. The Federation is under no obligation to allow non-members to attend the meeting of the General Assembly.

7.4 Delegates
While each Affiliate has only one vote, each Affiliate may send two delegates to the
meeting of the General Assembly as follows:
(a) the Affiliate Representative, or a duly appointed representative;
(b) one other delegate, said delegate who must be a duly elected member of the
executive committee of the Affiliate.

7.5 Affiliate Representative Meeting Attendance
Where the Affiliate Representative is unable to attend, and where a representative has
been duly appointed to attend in his or her stead, the Federation must receive prior
notice. Said notice shall be in writing and shall indicate the following:
(a) the name of the representative;
(b) the position of the representative;
(c) a statement attesting to the fact that the representative is a duly elected
member of the executive committee of the Affiliate.

7.6 Recording Equipment
Recording equipment shall not be permitted at meetings of the General Assembly
without the prior approval of the Executive Committee.

7.7 Non-Attendance
Any Affiliate, which is absent from two consecutive meetings of the General Assembly,
may be expelled from the Federation at the discretion of the Executive Committee.

7.8 Meeting propositions
The Affiliate shall submit their propositions or annual general meeting agenda items to
the Federation at least fourteen (14) days prior to the date fixed for the meeting of the
General Assembly.

7.9 Agenda
The agenda for the meeting of the General Assembly shall be forwarded to the
members of the General Assembly no later than seven (7) days prior to the date fixed
for the meeting of the General Assembly. Said agenda shall normally take, but is not
limited to, the following form:
(a) meeting called to order;
(b) opening remarks from Chairperson;
(c) verification of delegates;
(d) adoption of previous record of decision;
(e) adoption of financial statement;
(f) annual reports of the Affiliates, including financial statements;
(g) annual reports of the Federation;
(h) old business;
(i) new business (propositions, motions, appeals, etc.
(j) Executive elections, if it is an election year
(k) closing remarks from Chairperson;
(l) meeting adjourned.

7.10 Verification
The Chairperson shall be authorized and empowered to take whatever reasonable
means are necessary in order to ensure that the delegates in attendance are bona fide
members of the General Assembly.

7.11 Meetings
The meetings of the General Assembly shall be conducted in accordance with the
general guidelines as set down in Robert’s Rules of Order. Accordingly, the following
rules of conduct shall apply:
(a) a member must be recognized by the Chairperson before being allowed to have
the floor and address the General Assembly;
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(b) members must at all times address the Chairperson and shall refrain from
directly addressing each other;
(c) no matter shall be discussed by the General Assembly unless it has first been
raised by way of motion;
(d) every motion shall have a first and second, failing which said motion shall not be
tabled for discussion;
(e) the member first proposing a motion shall be the first member to speak on that
motion. The Chair shall ensure that equal time is given to both sides of a motion;
(f) the Chairperson shall decide the time allotted to each motion. At the end of the
allotted time, a vote shall be called as to the disposition of the motion;
(g) any member shall have the right to propose an amendment to a motion. The
proposal to amend must have a second;
(h) any motion may be tabled for further discussion at a later time;
(i) where there is a tie vote, the motion fails;
(j) the Chairperson has the right to vote on any motion. Where the Chairperson’s
vote in the negative will make a tie, the Chairperson may cast a vote and thus
defeat the motion.
(k) the Chairperson shall vote on every issue wherein a secret ballot is called for.

7.12 Powers
The General Assembly shall have those powers conferred to members pursuant to the
Constitution, By-Laws and Rules, including to receive at each annual general meeting
the annual reports of the Executive Committee, the annual financial statements for the
Federation and the auditors report therein;

7.13 Meeting Location
The annual or any other meeting of the General Assembly shall be held at the head
office of the Federation or at any place in Canada as the Executive Committee may
determine and on such day as the said Executive Committee shall appoint. The General
Assembly may resolve that a particular meeting of the General Assembly be held
outside of Canada.

7.14 Agenda of Meetings
At every annual meeting of the General Assembly, in addition to any other business that
may be transacted, the report of the Executive Committee, the financial statements and
the report of the auditors shall be presented. The General Assembly may consider and
transact any business either special or general at any meeting of the General Assembly.

7.15 Special Meetings
The Chairperson, shall, upon written request from four (4) or more Affiliates, or upon
written request from a majority of the Executive Committee, convene, as soon as is
feasibly possible, a special meeting of the General Assembly. The special meeting may
be convened through electronic means.

7.16 Notice
Notice of any meeting of the General Assembly shall be given in writing and shall be
forwarded to the Presidents of the Affiliates and the members of the Executive
Committee at least fifteen (15) days prior to the date fixed for the meeting. Said notice
shall contain sufficient information concerning the business to be conducted so as to
permit the General Assembly to form a reasonable judgement on any decisions to be
taken. Notice of each meeting of the General Assembly must remind those members of
the General Assembly entitled to vote that they have to right to vote by proxy.

7.17 Errors or Omissions in Notice
No error or omission in giving notice of any annual or general meeting or any adjourned
meeting, whether annual or general, of the members of the General Assembly shall
invalidate such meeting or make void any proceedings taken thereat and any member
may at any time waive notice of any such meeting and may ratify, approve and confirm
any or all proceedings taken or had thereat. For the purpose of sending notice to any
member of the General Assembly for any meeting or otherwise, the address of the
member of the General Assembly shall be his last address recorded on the books of the
Federation.

7.18 Quorum
The quorum at any meeting of the General Assembly shall consist of the majority of the
Affiliates and a majority of the Executive Committee.

7.19 Conduct of Meeting and Voting The Chairperson, or any other individual appointed by the Chairperson, shall be the
chair at all meetings of the General Assembly. Each Affiliate in attendance shall be
entitled to one (1) vote. Each member of the Executive Committee shall be entitled to one (1) vote. Unless otherwise provided, every issue before the General Assembly shall be decided by a majority vote. The chair of the meeting is entitled to vote.

7.20 Resolutions
A resolution in writing, signed by all the members of the General Assembly entitled to
vote on that resolution at a meeting of the General Assembly, is as valid as if it had
been passed at a meeting of the General Assembly.

7.21 Proxy
A member of the General Assembly may, by means of written proxy, appoint a proxyholder
to attend and act at a specific meeting of the General Assembly, in the manner
and to the extent authorized by the proxy. A proxy-holder must be a member of the
General Assembly.

7.22 Records of Decision
The records of decision of all meetings of the General Assembly shall be taken by the
Vice Chairperson Finance and Administration, or a duly appointed representative, and
shall be forwarded to the members of the General Assembly within sixty (60) days of the
date fixed for the meeting.

By-law 8 – Executive Committee 

8.1 Qualifications
The Executive Committee members must be individuals, at least eighteen (18) years of
age, with power under the law to contract and must be executive members of the
Federation.

8.2 Powers
The Executive Committee shall have power to manage the Federation and, as much,
shall:
(a) direct the day to day affairs of the Federation in all matters; administer the
affairs of the Federation in all things and make or cause to be made for
the Federation, in its name, any kind of contract which the Federation may
lawfully enter into and, save as hereinafter provided, generally, may
exercise all such other powers and do all such other acts and things as
the Federation is by its charter documents or otherwise authorized to
exercise and do;
(b) have the power to authorize expenditures on behalf of the Federation from
time to time and may delegate by resolution to an Executive Committee
member the right to employ and pay salaries to employees;
(c) have the power to enter into a trust arrangement with a trust company for
the purpose of creating a trust fund in which the capital and interest may
be made available for the benefit of promoting the interest of the
Federation in accordance with such terms as the Executive Committee
members may prescribe;
(d) have the power to take such steps as they may deem requisite to enable
the Federation to acquire, accept, solicit or receive legacies, gifts, grants,
settlements, bequests, endowments and donations of any kind
whatsoever for the purpose of furthering the objects of the Federation;
(e) have the power to investigate any concerns expressed to it relating to the
conduct of any Associate member or its Executive;
(f) Subject to Articles 10 and 11, have the power to deny or revoke any
membership and without right of appeal or disclosure of justification.
(g) have the power to demand that any provincial affiliate organization
schedule and conduct elections under the direct control, supervision and
or scrutiny of the CBBF Executive Committee for any or all positions on
the executive of a provincial affiliate organization.
(h) Have the powers to accept or reject the outcome of any elections held or
appointments made to provincial affiliate organizations.
(i) have the power to prescribe and amend rules;
(j) ensure that the Constitution, By-laws, Rules of the Federation are followed
by all the members of the Federation and, in the event of any breach,
administer such appeal or disciplinary measures as are set out in the
Constitution and By-laws;
(k) convene the meetings of the Executive Committee and the General
Assembly;
(l) ensure that the decisions of the Executive Committee and the General
Assembly are carried out; and
(m) set membership fees

8.3 Meetings
(a) The annual or any other meeting of the Executive Committee shall be held
at the head office of the Federation or at any place in Canada as the
Executive Committee may determine and on such day as the said
Executive Committee shall appoint. There shall be at least one (1)
meeting per year of the Executive Committee.
(b) If the Executive Committee members of the Federation consent thereto
generally or in respect of a particular meeting, the Executive Committee or
a member thereof may participate in a meeting of the Executive
Committee by means of such conference telephone or other
communications facilities as permit all persons participating in the meeting
to hear each other, and an Executive Committee member participating in
the meeting by such means is deemed to be present at the meeting.

8.4 Notice
The notice of any meeting of the Executive Committee shall be given at least fifteen (15)
days prior to the meeting. Said notice shall contain sufficient information concerning the
business to be conducted so as to permit the members of the Executive Committee to
form a reasoned judgement on any decisions to be taken.

8.5 Errors or Omissions in Notice
No error or omission in giving notice of any meeting or any adjourned meeting of the
Executive Committee of the Federation shall invalidate such meeting or make void any
proceedings taken thereat and any Executive Member may at any time waive notice of
any such meeting and may ratify, approve and confirm any or all proceedings taken or
had thereat.

8.6 Quorum
The quorum at any meeting of the Executive Committee shall consist of the majority of
the Executive Committee.

8.7 Voting
Each Executive Committee member shall be entitled to one (1) vote. Unless the Act or
these By-laws otherwise provide, every issue before the Executive Committee shall be
decided by majority vote.

8.8 Resolutions
A resolution in writing, signed by all the Executive Committee members entitled to vote
on that resolution at a meeting of the Executive Committee, is as valid as if it had been
passed at a meeting of the Executive Committee.

8.9 Special Meetings
The Chairperson shall, upon written request of the majority of the Executive
Committee, convene, as soon as feasibly possible, a special meeting of the Executive
Committee. The notice of meeting shall be given in writing and shall be forwarded to the
members of the Executive Committee at least fourteen (14) days prior to the date fixed
for the meeting. Said notice shall contain sufficient information concerning the business
to be conducted so as to permit the Executive Committee to form a reasoned judgement
on any decisions to be taken. The special Executive Committee meeting may be
convened electronically.

8.10 Records of Decision
The records of decision of all meetings of the Executive Committee shall be taken by
the Vice Chairperson Finance and Administration, or a duly appointed representative.
The record of decision of the meetings of the Executive Committee shall not be
available to the general membership of the Federation but shall be forwarded to the
members of the General Assembly within sixty (60) days of the date fixed for the
meeting.

8.11 Remuneration and Expenses
The members of the Executive Committee may serve as such without remuneration and
no member of the Executive Committee may directly or indirectly receive profit from his
or her position as such. Members of the Executive Committee may be paid reasonable
expenses incurred in the performance of their duties. Nothing contained herein shall be
construed to preclude any member of the Executive Committee from serving the
Federation in a professional or other capacity and receiving reasonable compensation
therefore as long as prior notification to the Executive Committee is provided.

8.12 Vacancy of Office
The office of the Executive Committee member shall be automatically vacated:
(a) if an Executive Committee member resigns from his or her office by delivering
a written resignation to the Chairperson or a Vice Chairperson of the
Federation;
(b) The Chairperson is formally requested by a 2/3 majority vote of the Executive
Committee and General Assembly to resign
(c) if he or she is found by a court to be of unsound mind;
(d) if he or she becomes bankrupt or suspends payment or compounds
with his or her creditors;
(e) upon their conviction for a criminal or drug offence
(f) on death;

8.13 Agents and Employees
(a) The Executive Committee may appoint such agents and engage such
employees as it shall be deemed necessary from time to time and such
persons shall have such authority and shall perform such duties as shall
be prescribed by the Executive Committee at the time of such
appointment. Employees or agents of the Federation may, but need not
be, members of the Federation.
(b) A reasonable remuneration for the agents and employees shall be fixed
by the Executive Committee by resolution. Such resolution shall have
force and effect only until the next meeting of the General Assembly
when such resolution shall be confirmed by resolution of the General
Assembly, or in the absence of such confirmation by the General
Assembly, then the remuneration to such agents and employees shall
cease to be payable from the date of such meeting of members.

8.14 Retirement:
A retiring Executive Committee member shall remain in office until the dissolution or
adjournment of the meeting at which his retirement is accepted and his successor is
appointed.

8.15 Succession
(a) In the event that the Chairperson is not able to continue as chairperson or is
removed from office, the following sequence of events shall occur:
i. The Executive Committee shall choose a successor from their ranks
ii. If the Executive Committee is unable to agree on a new Chairperson
the General Assembly and the Executive Committee shall conduct a
secret ballot vote to choose a Chairperson by majority vote.
(c) In the event that a Vice Chairperson is not able to continue, the
Chairperson may appoint an individual to take their place. This
appointment will be valid until the next Annual General Meeting, at
which time an election will be held to fill the position until the next
scheduled Executive Committee election,

8.16 Elections
(a) Elections to the positions of Chairperson and Vice Chairpersons shall be
conducted at the CBBF Annual General Meeting every four years, or at a
special meeting convened for that purpose, commencing at the Annual
General Meeting one year after this by law provision has been passed.
(b) Elections will be held in the following order:
1) Chairperson
2) Vice Chairperson Finance and Administration
3) Vice Chairperson Operations
4) Vice Chairperson Judging
(c) To be eligible for election, an individual must be either a duly elected
provincial President (Affiliate Representative), CBBF or Provincial
Association Executive Committee member.
(d) Elections shall be by secret ballot, with each duly elected Affiliate
Representative and current CBBF Executive Committee Member
(e) entitled to one vote. In the event of a tie, a second vote will take place,
with only the top two vote recipients eligible for election.
(f) No individual may hold both a provincial and national executive position
because of the potential conflict of interest that would lie in doing so.
(g) Secret ballots will be cast and counted at the AGM in the presence of its
members.
(h) Elected executive committee members take office on the day following the
conclusion of the Nationals event, or in the event of a special meeting
election, on the day following the election.

8.17 Indemnity
Every Executive Committee member of the Federation or other person who has
undertaken or is about to undertake any liability on behalf of the Federation or any
company controlled by it and their heirs, executors and administrators, and estate and
effects, respectively, shall from time to time and at all times, be indemnified and saved
harmless out of funds of the Federation, from and against:
(a) all costs, charges and expenses which such Executive Committee
members or other person sustains or incurs in or about any action, suit or
proceedings which is brought, commenced or prosecuted against him, or
in respect of any act, deed, matter or thing whatsoever, made, done or
permitted by him or her, in or about the execution of the duties of his or
her office or in respect of any such liability: and
(b) all other costs, charges and expenses which he or she sustains or incurs
in or about or in relation to the affairs thereof, except such costs, charges
or expenses as are occasioned by their own willful neglect or default.

By-law 9 – Duties of Executive Committee Members
9.1 Chairperson

The Chairperson is the Chief Executive Officer of the Federation and, as such, shall
have the following duties:
(a) to have the general and active management of the affairs of the
Federation;
(b) to chair, direct the debate, preside over and keep order at meetings of the
Executive Committee and the General Assembly;
(c) to ensure that all orders and resolutions of the Executive Committee are
carried into effect;
(d) to have the authority to interpret any matter arising out of the Constitution,
By-laws and Rules of the Federation and to investigate and impose
discipline where appropriate; An interpretation is considered final and
binding.
(e) to be the official spokesperson and representative of the Federation in all
matters of public relations;
(f) to represent the Federation at the annual meeting of the International
Federation of Bodybuilders; and
(g) to fulfil any other duty, or duties, that may be assigned by the Executive
Committee, or the General Assembly.
9.2 Vice Chairperson Finance and Administration
The Vice Chairperson Finance and Administration shall have the following duties:
(a) to have the custody of the funds and securities of the Federation and to keep
full and accurate accounts of all assets, liabilities, receipts and disbursements
of the Federation in the books belonging to the Federation and to deposit all
monies, securities and other valuable effects in the name and to the credit of
the Federation in such chartered bank or trust company, or, in the case of
securities, in such registered dealer in securities as may be designated by the
Executive Committee from time to time;
(b) to disburse the funds of the Federation as may be directed by proper authority
taking proper vouchers for such disbursements, and to render to the
Executive Committee members at the regular meeting of the Executive
Committee, or whenever they may require it, an accounting of all the
transactions and a statement of the financial position of the Federation
(c) to record, or have recorded, in the books to be kept for that purpose, all votes
in records of decision of the meetings of the Executive Committee, or the
General Assembly;
(d) to give or cause to be given notice of all meetings of the General Assembly
and the Executive Committee;
(e) to carry out any correspondence that may be directed by the Executive
Committee, or the General Assembly;
(f) to keep and maintain files of all documents in writing of the Federation;
(g) to have custody of the Federation minute book and seal, which he or she
shall deliver only when authorized by a resolution of the Executive Committee
to do so and to such person or persons as may be named in the resolution;
(h) to arrange for audited financial statements to be submitted to the General
Assembly at its annual meeting;
(i) to assist the Chairperson in the performance of his or her duties; and
(j) to fulfil any other duties that may be assigned by the Chairperson

9.3 Vice Chairperson Operations
The Vice Chairperson Operations shall have the following duties:
(a) to assist the Chairperson in the performances of his or her duties;
(b) to perform the duties set out in the CBBF Anti-doping Program; and
(c) to fulfil any other duty, or duties, that may be assigned by the Chairperson

9.4 Vice Chairperson Judging
The Vice Chairperson Judging shall have the following duties:
(a) to ensure that the judging format, as detailed in the Rules, is followed at all
CBBF events;
(b) to appoint judges, in consultation with the applicable Affiliates, to the panels
of all CBBF events;
(c) to collect and retain the original copy of the statisticians score sheet;
(d) to assist the Chairperson in the performances of his or her duties; and
(e) to fulfil any other duty, or duties, that may be assigned by the Chairperson.

By-law 10 – Discipline

10. Discipline
In the event that any member of the Federation should fail to abide by the Constitution,
By-laws, and Rules of the Federation, or should engage in conduct determined by the
Federation to be prejudicial and/or contrary to the objects of the Federation, such
member may be subject to such disciplinary measures administered by the Chairperson
of the Federation.
Before imposing these disciplinary measures, the member shall be notified in writing of
the allegation, its particulars and of the proposed discipline and be given two weeks
from the notification date to respond in writing.
(a) If no response is received in the requisite time period, or if the member does
not contest the action, the disciplinary measures will take effect immediately.

By-law 11 – Appeals

11. Appeals
A member who has been notified of a disciplinary measure shall have the right of
appeal. This appeal must be made in writing and be sent to the Executive Committee
within two weeks of receiving notice of the disciplinary measure. The Executive
Committee, excluding the Chairperson, shall hear the appeal, either at a meeting or
through a conference call as soon as is feasible. The Executive Committee’s, excluding
the Chairperson, decision is final and irrevocable.

By-law 12 – General
12.1 International Affiliation

The Federation is recognized by the International Federation of Bodybuilders (IFBB) as
the sole controlling body for the sport of bodybuilding, figure and fitness in Canada and,
as such, shall abide by the Constitution and Rules of the IFBB.

12.2 Incorporation
The Federation shall be incorporated under the Canada Corporations Act.

12.3 Official Languages
The official languages of the Federation shall be English and French.

12.4 Non-discrimination
The Federation shall not discriminate on the basis of age, race, colour, sex, religion,
politics or handicap.

12.5 Fiscal Year
Unless otherwise ordered by the Executive Committee the fiscal year of the Federation
shall be from January 1st to December 31st.

12.6 Funds
The funds of the Federation shall be received through those membership fees (CBBF
Booklet), contest sanction fees, photography rights and contest entry fees as may be
determined by the Executive Committee from time to time. The Federation may further
solicit and accept monies, by way of contribution, gift, sponsorship, or any other means,
intended to assist the Federation in the furtherance of its objects.

12.7 Documents
Any document, contract, or other instrument in writing, requiring the signature of the
Federation shall be signed by the Chairperson and all contracts, documents and
instruments in writing so signed shall be binding upon the Federation without any further
authorization or formality. The Executive Committee shall have power from time to time
by resolution to appoint an Executive Committee member or Executive Committee
members on behalf of the Federation to sign specific contracts, documents and
instruments in writing. The Executive Committee may give the Federation’s power of
attorney to any registered dealer in securities for the purpose of transferring of and
dealing with stocks, bonds and other securities of the Federation.
The seal of the Federation when required may be affixed to contracts, documents and
instruments in writing signed as aforesaid or by any Executive Committee member or
Executive Committee members appointed by resolution of the Executive Committee.

12.8 Auditor
The General Assembly shall, at each annual general meeting, appoint an independent
auditor who shall audit the financial records of the Federation for report to the General
Assembly at its next annual general meeting. The auditor shall hold office until the next
annual meeting provided that the Executive Committee may fill any casual vacancy in
the office of auditor. The remuneration of the auditor shall be fixed by the Executive
Committee.

12.9 Books and Records
The Executive Committee members shall see that all the necessary books and records
of the Federation required by the By-laws of the Federation or by any applicable statute
or law are regularly and properly kept.

12.10 Rules
The Executive Committee may prescribe and amend such rules not inconsistent with
these By-laws relating to the management and operation of the Federation as they
deem necessary.

12.11 Interpretation
In these By-laws and in all other by-laws of the Federation hereafter passed unless the
context otherwise requires, words importing the singular number or the masculine
gender shall include plural numbers or the feminine gender, as the case may be, and
vice versa, and references to persons shall include firms and corporations.

By-law 13 – Amateurism

13.1 Definition
An amateur athlete is an individual who has never received any monetary payment or a
professional title, in a non recognized organization for competing in bikini, bodybuilding,
fitness, body fitness/figure and physique competitions.

13.2 Prizes
An athlete may accept merchandise and other similar prizes.

By-law 14 – Professional Status

14.1 Professional Status
Any athlete wishing to apply for professional status must have won his or her overall title
at the Canadian Bodybuilding Championships or the Canadian Junior/Master, Bikini,
Figure and Fitness Championships, except where the Judging Committee selects an
additional athlete, at any of the above mentioned events. In addition, the winner of the
men’s master class may also be afforded the opportunity to apply for professional
master status at the discretion of the Chairperson.

14.2 IFBB Competition
The member’s name will be provided to the IFBB Professional League President by
formal letter from the Chairperson.

By-law 15 – Code of Ethics 

15.1 Competitors are bound by the following Code:
We, the bikini, bodybuilding, fitness, body fitness/figure and physique athletes, realizing
that our conduct reflects on the good name of our respective sport and realizing that the
responsibility thereby placed upon us, pledge ourselves:
(a) to fulfill our responsibility to society, to our coaches, to the officials and to
the administrators of the Federation.
(b) to honour, dignify and support the sport of bikini, bodybuilding, fitness,
body fitness/figure and physique by competing in the best condition and to
the best of our ability and by being in top shape when giving an exhibition
or a seminar.
(c) to respect our opponents on equal terms in the spirit of friendly rivalry and
good sportsmanship.
(d) to abide by the Constitution, By-laws and Rules of the Federation and to
respect the rules of competition and to observe them honestly in cooperation
with the officials, organizers and administrators.
(e) to accept the decisions of the officials in the spirit of good sportsmanship
without descending to selfish recriminations, realizing that those decisions
have been made honestly and objectively.
(f) to continue to strive for bodily perfection and correct moral principles.
(g) to honor the special trust conferred upon us by our participation in and by
our representation of our Federation and our country, at international
events and to adhere to the standards of personal conduct expected of us.
(h) to recognize the value of bikini, bodybuilding, fitness, body fitness/figure
and physique and to promote its future by serving as an example to
inspire other people to participate.
(i) to co-operate with our officials and administrators in the development of
high standards, both moral and physical, for the sport of bikini,
bodybuilding, fitness, body fitness/figure and physique and in the
progressive furtherance of the objects of the Federation; and
(j) to follow the provisions of the CBBF Anti-doping Program

15.2 Officials are bound by the following Code:
We, the officials, realizing that our actions and decisions as judges reflect on the
good name of the sport of bikini, bodybuilding, fitness, body fitness/figure and
physique and realizing the responsibility thereby placed upon us, pledge
ourselves:
(a) to apply honestly, impartially and objectively all the rules governing
competitions.
(b) to safeguard the interests of all competitors on equal terms.
(c) to co-operate in providing the best possible conditions for the benefit of
the competitors, other officials and administrators.
(d) to respect the feelings and competitive drive of the bikini, bodybuilding,
fitness, body fitness/figure and physique athletes and to make reasonable
allowances for their heightened emotions in the heat of competition.
(e) to abide by the Constitution, By-laws and Rules of the Federation and to
respect the requirements of an effective administration and to co-operate
willingly and promptly with the officially elected or appointed administrators
in the carrying out of their duties and responsibilities.
(f) to co-operate with the organizers of the competitions by rendering
decisions clearly, promptly and in accordance with the requirements of the
competition or judging procedures.
(g) to refrain from attempting to influence the decisions of other judges and
officials and to respect their individual opinions and decisions.
(h) to honor the special trust conferred upon us by our selections as judges
and officials and to adhere to the standards of personal conduct expected
of us.
(i) to co-operate with bikini, bodybuilding, fitness, body fitness/figure and
physique athletes, other officials and administrators in the development of
high standards, both moral and physical, for our respective sport and in the
progressive furtherance of the objects of the Federation.

15.3 Administrators are bound by the following Code:

We, the administrators, realizing that our policies, decisions and actions reflect
on the good name of the sport bikini, bodybuilding, fitness, body fitness/figure
and physique and realizing the responsibility thereby placed upon us, pledge
ourselves:
(a) to serve all members, be they bikini, bodybuilding, fitness, body
fitness/figure and physique athletes, officials or other administrators,
according to their needs.
(b) to promote, through the sport of bikini, bodybuilding, fitness, body
fitness/figure and physique an understanding of its objects, its values and
achievements, uniting all those whom participate, in whatever capacity, in
the feelings of mutual respect and friendship.
(c) to safeguard the health and physical fitness of the bikini, bodybuilding,
fitness, body fitness/figure and physique athlete.
(d) to provide the bikini, bodybuilding, fitness, body fitness/figure and
physique with the best possible conditions for achieving bodily perfection.
(e) to provide bikini, bodybuilding, fitness, body fitness/figure and physique
athletes, officials and other administrators with the best possible
conditions for the conduct of competitions.
(f) to co-operate with the organizers, officials and other administrators in the
carrying out of their competition duties with the utmost efficiency.
(g) to abide by the Constitution, By-laws and Rules of the Federation and to
apply them in a fair and just manner when dealing with the membership of
the Federation.
(h) to recognize the value of bikini, bodybuilding, fitness, body fitness/figure
and physique and to co-operate with the athletes in inspiring other people
to participate in order to ensure the future of the sport of bikini,
bodybuilding, fitness, body fitness/figure and physique.
(i) to co-operate with all interested parties in the development of high
standards, both moral and physical, for the sport of bikini, bodybuilding,
fitness, body fitness/figure and physique and in the progressive
furtherance of the objects of the Federation.